'St. Charles Catholic School, Hartland Wisconsin'

Volunteer Position Descriptions

School Committee member–The purpose of the St. Charles School Committee is tosearch for and promote the best means available to impart the message of Christ in theeducational programs of the parish. The School Committee develops and promotes theimplementation of the policies of the State Department of Education and theArchdiocesan Board of Education. The School Committee elects members to the boardpositions and assigns members/liaisons to committees/subcommittees of the board fromwithin the school committee. Committee terms are 3 years in length. Meetings aregenerally 2 hours in length and meetings are held once a month at St. Charles. 

Home and School Association member – The Home and School Association serves asthe communication link between home (families) and school (teachers, administrationand staff). They work together to support St. Charles School and the education of thechildren. The Association provides educational programs in parenting and related topics,hosts social events, coordinates fund raising efforts, organizes a volunteer force ofparents to assist with school events and promotes a greater sense of Christian communityand appreciation of Catholic Education. All St. Charles School parents, teachers,administration and staff are members of the Home and School Association. Boardpositions are filled from within the Association. 

Athletic Association• Athletic Director – Finds gym time, coordinates the various manager activitiessuch as the equipment manager and tournament manager, directs quarterlymeetings, coordinates the athletic banquet, and coordinates the training ofcoaches.• Assistant School Athletic Director – Assists the Athletic Directory.• Treasurer – Responsible for the Athletic Association monies.• Volleyball Coordinator – Coordinates activities associated with the girl’svolleyball season.• Basketball Coordinator – Coordinates activities associated with the basketballseason.• Track Coordinator – Coordinates activities associated with the track season.• Equipment Coordinator – Makes sure that equipment is available for events,distributes and collects uniforms, etc.• Home Gameso Coordinator – Coordinates functions needed to run home games. Findscoordinator from each grade to solicit volunteers to run the score clock,collect admission money, and sell concessions during games. Classesrotate responsibilities for the home games.o Concessions Coordinator – Purchases and delivers concession supplies,trains volunteers, sets up food, sets food and beverage prices.o Worker – runs score clock, collects admissions, sells concessions, orcleans up after games. Class coordinators will solicit volunteers to sign-upfor time slots prior to the class’scheduled home game.• Home Game• Golf Outing o Coordinator(s) – Reserves golf date, coordinates food and beverages, getsprizes, advertises event, and solicits volunteers to assist with event and tohelp run event.o Workers – Assists coordinator and/or works the day of the event.• Fallfesto Coordinator – Coordinates activities associated with Fallfest. Leads theFallfest Committee.o Committee Member – Assists coordinators with publicity, set up, clean up,working booths, soliciting raffle items, serving food and admissions.o Fallfest Worker – Volunteer sign-up boards will be available prior to theevent to solicit workers for set-up, clean-up, admissions, games, security,cooking, selling food, bartending, clean-up, etc.• Coaches/Assistant Coaches – for volleyball, basketball and track. Schedulespractices and coaches games. 

 After School ProgramProgram Director- oversees all operations associated with the After School Program and works directly with the Principal.

Volunteers- to help with snacks, supervise activities, provide quite homework time and works closely to assist the Program Director. 

 Auction• Chair and/or Co-Chair – oversees the coordination of all aspects associated withthe auction.• Committee Member – assists the Chair with the coordination, decision making ofall aspects associated with the auction. Helps coordinate and/or does the donationsoliciting, mailings, organizing items, invitations, set-up, etc.• Solicitor – Contacts businesses to solicit items for the auction.• Auction Workers - Forms are sent home, via the brown envelope prior to theevent for volunteers to sign-up for soliciting, decorating, organizing items, set-up,helping with publicity, working the night of the event with raffles, selling tickets,invoicing and collecting money, clean-up, etc.

Big Buddy Program – Welcomes new families and answers any questions regardingschool. Invites new families to School/Parish functions.

Boy Scout Leader/Assistant Leader – Leads or plans merit advancements or activitiesfor a Boy Scout troop.

Breakfast With Santa• Chair and/or Co-Chairs – initiates and oversees all planning. Decorates and doespreliminary cooking the day before. Begins preparations on day of event. Also,at the breakfast, is available to all volunteer workers, coordinates entertainmentand timing of breakfast seatings. Visits with guests and ensures public relationsare satisfactory. Directs clean-up operations. Does all follow upcommunications, parish and Home and School reports.• Breakfast With Santa Workers – Forms are sent home, via the brown envelopeprior to the event for volunteers to sign-up for decorating, set-up, cooking,serving, collecting tickets, seating host/hostess, child care, entertainment, etc.

Campbell Labels• Coordinator – Contacts Campbell Company regarding special promotions,coordinates equipment selection with principal, supplies classrooms with labelreceptacle.• Classroom Volunteer – Collects, cuts, sorts and counts Campbell Labels, BoxTops and Milk Caps for assigned classroom and reports numbers to contestcoordinator(s). Can be done at home. One volunteer per classroom.

Classroom Parent Coordinator – meets with classroom parents at the beginning of theyear to describe their roles.

Classroom Parent (Room Mom/Dad) – Each grade level requires at least 1 classroomchairperson. On the request of the teacher, this volunteer plans the classroom parties andenlists the help of other volunteers in preparation. The classroom parent is the contact forthat grade’s families in organizing special events and projects.

Classroom Helper – Helps individual students, directs small group activities, readsstories in younger grades, etc. Helps with tutoring, chess club and other various afterschoolactivities that are held in the school. Various days and times are available.

Computer Volunteer – Assists with supervision of students in computer class. Basiccomputer knowledge is necessary. Various days and times available.

Cub Scout Leader/Assistant Leader – Leads or plans achievements or activities for aCub Scout den or pack.

Field Trip Chaperone - For St. Charles School field trips.

Fish Fry• Coordinator(s) – coordinates the ordering, staffing, set-up, cooking and serving offish fries. Fish Fry’s are held 4-5 times per year on Friday evenings.• Fish Fry Workers – Forms are sent home, via the brown envelope 2-3 weeks priorto the event for volunteers to sign-up for set up, cooking, serving, selling tickets,and clean up.

General Mills Box Tops for Education Coordinator – collects, counts, bags Box Topsand sends to General Mills annually for payment. Can be done at home.

Girl Scout Leader/Assistant Leader – Leads or assists a troop of girls in obtainingbadges and other activities.

Health Room Volunteers – St. Charles maintains a health room staffed by certified RedCross Volunteers. Persons interested in becoming health room volunteers are required totake a half day training session provided by the local Red Cross or by health room leader. 

Hospitality• Coordinator – Coordinates or assists in obtaining, and serving refreshments atvarious functions.• Baking for School Activities – Baking cookies, bars, etc., for school functions.• Catholic Schools Week Volunteer – works with principal to organizeevents/activities to celebrate Catholic School’s week. Catholic School’s week isusually the last week in January.• Grandparents’ Day Coordinator – assists the teachers in coordinating andorganizing Grandparents’ Day activities.• Christmas and/or Spring Program Helper(s) – Works with the music teacher toorganize and coordinate the details of the program.• Monthly Teacher Lunch or Breakfast or Snack - Provide a lunch, breakfast, orsnacks for the teachers once a month. Can provide a lunch or breakfast on parentteacherconference days and in-service days.

Hot Lunch• Coordinator(s) – coordinates the services involved in the Hot Lunch Program:tabulations of menu orders, counting money, picking up food, getting servers.• Hot Lunch Servers – Prepares for the children’s lunch at 11:30 AM. Children areserved their lunch from 11:50 AM to 12:15 PM. Clean up is finished by 12:45PM. Volunteer can select day(s).

Library Volunteer – assists the Librarian.

Magazine Sale Coordinator(s) – works with the Principal to establish a detailed plan forinitial kick-off, distribution, collection, prizes, etc.

Market Day• Coordinator(s) – collects Market Day orders each month, mails orders to MarketDay headquarters, promotes Market Day, coordinates volunteers, and runs theMarket Day sales each month.• Market Day Workers – helps set-up merchandise and assists the customers infilling their orders on pick-up day, (4:00 PM – 6:00 PM once a month).

Noon Hour Supervisor – Supervises the lunchroom and playground from 11:30 AM to12:50 PM. Volunteer can select day(s).

Office Workers – Assists with secretarial duties: answering the telephone, typing,copying, etc. Various times and days available.

Open House Volunteer – Works with School Committee in organizing open house forprospective school families.

SCRIP Volunteer – sells SCRIP for school. Contact SCRIP Coordinator through schooloffice.

Spirit Wear Coordinator – Coordinates the advertising, display, orders and distribution of St. Charles spirit wear to help promote St. Charles school.

Uniform Swap – Coordinates used, school-uniform sales.

Volunteer Program• Coordinator – Initiates yearly volunteer survey. Finds coordinators for all majorHome and School volunteer fund drives. Assists coordinators when necessary tofind volunteers.• Hours Coordinator – collects volunteer calendars, totals hours, sends mid-year(February) and end of year letters to families as notification of their volunteerhour commitment status. Can be done from home. Requires PC with Word andExcel and general knowledge of how to use each.

Weekly Envelope Stuffer – Assists with stuffing of envelopes on Wednesday mornings.

This document is to provide descriptions of most of the volunteer positions that are available atSt. Charles School. It isn’t meant to be all-inclusive. Please contact the Home and SchoolVolunteer Program Coordinator with any questions/comments regarding volunteer opportunities.